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Improving law firm efficiency: The secrets to a successful firm

| Written by Altlaw

In today's data-driven, fast-paced legal landscape, efficiency is no longer a mere buzzword: it's a critical factor determining a firm's success.

With clients demanding quicker results and more digital information in every case, law firms are under increasing pressure to discover efficiencies wherever they can.

So, how do you facilitate law firm efficiency? Here, we'll explore quick ways to boost efficiency, the benefits of doing so and more detailed approaches to reshaping how your law firm handles a likely ever-increasing workload.


Quick ways to improve efficiency

Efficiency is so much more than a productivity metric. By generating efficiencies, law firms gain a strategic advantage which keeps them competitive in a rapidly changing industry.

Discovering efficiencies within set processes can sometimes be challenging, but there are a few areas you can explore to generate them.


1. Automating repetitive tasks

Tasks like document sorting and data entry can take precious time away from your day. Automation software can lighten the burden of repetitive tasks, freeing up valuable hours to focus on high-level activities.

2. Managing documents effectively

A robust document management system helps cut the time you spend searching for crucial information. Modern software applications allow for the seamless organisation, retrieval and sharing of your documents, improving collaboration between teams and reducing information silos.

3. Communicating efficiently

Clear and efficient communication is paramount for a law firm to operate successfully. Using communication tools tailored for law firms can enhance real-time collaboration among clients, teams and external stakeholders.

4. Analysing data

Data is power. But gaining the insights you need to make an impact can often be time-consuming. Thankfully, data analytics software can streamline this process, facilitating faster, more-informed decision-making for legal teams.


Generating efficiencies: The benefits

Efficiency isn't just about doing more with less; it's about transforming how your law firm operates. Discovering these efficiencies can require meticulous planning and research, but it's worth it in the long run. Here's why.

1. Resource optimisation

Finding efficiencies across your firm will allow your resources to be used more wisely, ensuring your most talented individuals are always available to work on the things that truly matter. The more efficient your processes, the more time you'll have to allocate to vital tasks.

2. Improved client experience

It's no secret that a more efficient law firm has a good chance of being a better one. Law firm efficiency paves the way for the timely delivery of services and accurate solutions for clients, resulting in improved client satisfaction and loyalty.

3. Competitive advantages

Law is a competitive industry, so finding every advantage you can is essential for success. Law firms that consistently deliver results swiftly and cost-effectively will stand out.

4. Adaptability

In optimising your processes, you'll become used to adapting for efficiencies, making your firm more flexible in the long run. Efficient law firms are better equipped to adapt to the ever-changing legal industry, including regulatory shifts and technological advancements.


Maximising your law firm efficiency

As well as applying the quick methods listed above, you can implement two 'bigger picture' processes to maximise both the efficiency and effectiveness of your law firm. Let's explore them.

Harnessing technology

Much like other industries worldwide, technology is reshaping the legal sector. For example, RelativityOne is a powerful software platform that facilitates eDiscovery, compliance and investigations. Here are some ways it can improve law firm efficiency:

  • Streamlined eDiscovery. The traditional method of sifting through mountains of digital data during discovery is outdated, time-consuming and error-prone.
  • Scalability opportunities. One of the main benefits of generating efficiencies within your law firm is the growth opportunities it brings. As your firm grows and you're required to handle larger caseloads, RelativityOne's cloud-based architecture allows you to easily expand your capabilities without extensive investment.
  • Greater collaboration. RelativityOne offers a centralised platform for teams from all departments to collaborate on casework. It simplifies communication, ensures quick access to accurate information and reduces the risk of discrepancies. 
  • Boosted security and compliance. Data security is vitally important in the legal sector. RelativityOne has stringent security protocols and compliance features to ensure that sensitive client information is protected at all times.

Utilising managed services

While technology can revolutionise your law firm's operations, ensuring you're getting the most out of the available technology is essential. This is where managed services can help. Managed services allow law firms to outsource tasks to specialised experts, maximising efficiency and quality of work. Here's how managed services can help:

  • Access to expertise. Managed services connect law firms to experts with deep knowledge of a particular legal domain. Whether it's compliance, complex research or data analysis, outsourcing specific tasks to field experts ensures the job is completed accurately and efficiently.
  • Leveraging the full potential of technology. When onboarding technology, how can you be sure you're using it to its full potential? Managed services can help take your data further, using technology to its full effect.
  • Cost savings. Hiring full-time, in-house experts for every specialised task isn't practical, and you also don't want to delegate tasks to those who don't have a full range of knowledge in that area. Managed services allow you to access top legal talent on a when-required basis, reducing overhead costs.
  • Increased focus on core service delivery. By offloading non-core tasks, your firm will focus more on directing internal resources to what it does best. This means greater client satisfaction, improved performance and more efficient service delivery.
  • Faster turnaround. Leaning on specialised professionals — especially when you likely already have a large workload — facilitates faster turnaround times for non-core tasks. Time is of the essence in the legal sector, so you mustn't waste it on tasks you could outsource.


Want a deeper look into technology and managed services?

Time is money for modern law firms, so generating as many efficiencies as possible is crucial. With ever-growing client demands within a constantly shifting landscape, law firms can no longer ignore the pursuit of efficiency.

Embracing technology such as RelativityOne and tapping into managed services are prime examples of streamlining your operations, positioning your firm for long-term success.

If you're looking for a breakdown on what Altlaw can help with and to put a plan together for your next project, our Project Planner can help. Click below to get started.